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Key Benefits of the Microsoft Access Database

A spreadsheet program like Microsoft Excel is a terrific tool for maintaining and calculating small sets of information. Excel is easy to understand and easy to use. You can sort, filter and format the data quickly and easily. But spreadsheets are not ideal for handling hundreds of records when creating an important file for a client, a contact or an executive. It’s very easy to make errors in a spreadsheet, which then makes analysis, summing and reporting very challenging.

Microsoft Access, on the other hand, is a Relational Database Management System (RDBMS), that helps you store information for reference, reporting and analysis. Access can also overcome the limitations found when trying to manage large amounts of information in Excel or other spreadsheet applications.

So why use Microsoft Access for a database development platform?


  • Microsoft Access, the most widely used desktop database system in the world, is available with the Microsoft Office Professional suite of business products, so no additional database software is required if your company purchases computers with this suite of products already installed. Also, Microsoft Access integrates well with the other members of the Microsoft Office suite of products, such as Excel, Outlook, Word).
  • Microsoft Access produces very user-friendly applications through its comprehensive programming language VBA (Visual Basic for Applications).
  • Access is significantly cheaper to implement and maintain compared to larger database systems such as Oracle or SQL Server. Plus, Access can provide a cost benefit since consulting rates are typically lower for Access consultants compared to Oracle or SQL Server consultants.
  • When designed correctly, Access databases can be ported (usually with some difficulty) to SQL Server or Oracle. This is important if you want to start small or develop a pilot database system and then migrate to the larger database management systems.
  • A Microsoft Access system can be placed on a website for access for remote users. The ability to have the application and data in one file makes it extremely convenient to distribute the entire application to various users who can run the application in disconnected environments.
  • If database support is important to you, then Access may be your best choice since Access has more support and development consultants than any other desktop database system.
  • If your company is growing, one of the benefits of Microsoft Access is that it has upgrade capabilities. If the size of your database is continually growing and your performance starts to suffer, you can easily upgrade to SQL Server along with an Access Data Project (ADP).

Whether you’re a large corporation, small-business owner, nonprofit organization, or if you’re just looking for more efficient ways to manage your personal information, it can be argued that Access is an attractive desktop database system. Of course, if you are new to Microsoft Access or would like to learn how to truly utilize all of its available features, you may want to consider formal training. 

Microsoft Access

Microsoft Access courses at New Horizons will teach you how to:

  • Create and design Access databases
  • Work with Access tables, relationships, keys, and constraints
  • Query data
  • Manage and design interfaces with Access Forms
  • Create basic to advanced reports
  • Automate tasks with Macros and VBA
  • And so much more

Click here if you would like to learn more about Microsoft Access Training from New Horizons. Also, if you found this article interesting, helpful or useful, please use the ‘Social Share’ buttons below and spread the word across your networks.

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NH Learning SolutionsCindy Velazquez

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