Microsoft Excel is the standard spreadsheet application for both the business world and for personal use. However, there are several important reasons why Excel training can make a large impact on employee and company productivity.
If one or more of the following points ring true, now is the time to seriously think about your training needs and the personal and professional benefits you can gain by improving your Excel skills.
1. Deadlines are Missed
Excel training can help you finish data entry jobs quicker and more accurately, so you can focus on the analysis. For example, Excel includes functions and formulas to automate regular calculations, as well as options to present data in a range of charts to make it easier to spot trends or monitor costs. Commands allowing you to alter and save data are easy to find, and the intuitive fields and cells remember past entries so you don’t have to retype words.
2. Data is Lost
Are you always searching for data, such as order numbers or invoice details? Then Excel may assist you in finding key information, in addition to giving you filters to call up the necessary figures. The spreadsheets are so large that they can contain practically all of the data that you have. Also, Pivot Tables provide a brief summary of specific parts of the Excel document—so if you need to call up sales figures for certain months, then these mini-reports can do just that!
3. Projects go over Budget
Constantly making phone calls because another project needs its budget increased? This could be a sign that you’re not keeping track of finances. Excel has several templates that are designed for specific uses—from personal finance planners, like weddings—to those with businesses in mind. So, if you’ve taken out a loan or you’re creating a cash flow forecast for the next 12 months, then there’s an Excel spreadsheet for you.
4. There are Problems with Payroll
Getting calls from staff reporting that they’ve been incorrectly paid is a red flag. Paying workers can get complicated when there are several different rates of pay, such as overtime and maternity allowances. Excel has a host of different formulas that you can program to perform on cells so that figures are accurate and your staff is happy.
5. Presentations Fizzle Out
Meetings are increasingly becoming more visual, thanks to programs like PowerPoint. But occasionally, even this software needs to be populated with files, such as spreadsheets, that might not look that interesting. If you find co-workers seem uninterested or aren’t grasping the information you’ve laid out for them, then try and put the data into an Excel document, where you can add visuals. These can include sparklines and small bar graphs and charts that add weight to figures and make messages clearer and more visually appealing.
6. Constantly under Pressure
Some managers “want results yesterday,” putting you under more pressure to get spreadsheets completed. But delegation is easy when you’re using Excel, so if you’re constantly being chased, then ward off requests by getting your co-workers involved. You can upload Excel spreadsheets to shared networks like SharePoint so others can fill in fields and cells, depending on the permissions you set.
7. In the Office 24/7
Yet another late night at the office examining data in spreadsheets is another sign that you may need Excel training. Thanks to hi-tech mobile devices and software designed for smartphones, you can take spreadsheets with you. This means that if you’re waiting on final edits to a form or you simply need to work while on-the-go, you’re never far from Excel documents, and you can head home on time.
Whether you’re new to Excel or an advanced user, New Horizons Excel courses for the 2016, 2013, 2010 or 2007 versions will cover what you need to know to become an Excel power user. And since our Excel courses reveal so many tricks and shortcuts, you can quickly find ways to apply the knowledge to make your current jobs easier.
At New Horizons, we’re talking about technology everyday—and not just with a variety of clients, but with leading vendors—about industry trends and real-life challenges. And because of our close partnership with leading vendors, New Horizons is positioned to help businesses like yours leverage our knowledge experts to discuss strategies, implementation and troubleshooting.
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